The ideal candidate will be responsible for creating and managing purchase orders, co-ordinating with suppliers, and ensuring timely delivery of goods. This role requires a proactive individual with excellent organisational skills and attention to detail, fluent English, and the ability to work in a fast-paced environment.
Key Responsibilities
- Purchase Order Management: Create all purchase orders accurately and efficiently, maintaining precise records within the ticketing system.
- Order Processing: Place orders with suppliers via EDI and email, confirming shipments and managing related documentation through tickets.
- Shipment Confirmation: Communicate with suppliers to confirm shipment details and ensure compliance with delivery schedules, updating tickets as needed.
- Delivery Coordination: Follow up on outstanding deliveries and liaise with suppliers regarding delivery timescales, managing all related tasks within the ticketing system.
- System Management: Input all orders into internal systems, ensuring information is accurate and reflected in the ticketing system.
- Interdepartmental Communication: Use the ticketing system to liaise with other departments, particularly Sales, keeping them informed of any delivery issues or updates.
- Price File Management: Manage and update price files for key products, tracking related activities in tickets.
- Back Order Management: Maintain and review back order reports, resourcing products where necessary to meet required delivery times.
- Sourcing and Negotiation: Source products outside of standard price files, ensuring to negotiate for the best price.
- Microsoft Office Utilisation: Proficient use of Microsoft systems, particularly Word and Excel, for order processing, reporting, and document management.
