Job title: Office and Facilities Administrator
Reporting into: Operations Manager
Job location: Parkmore, Galway (on site every day, with the flexibility to WFH ad hoc if you have appointments)
About the employer
This opportunity is based with an exciting start up with 20 employees on site in Galway
The benefits:
The successful applicant will be offered; a salary of between 35-38k (doe) Healthcare, Free Parking, 25 days Annual Leave and Pension.
This is a permanent opportunity.
The ideal Office and Facilities Admin candidate:
The Facilities & Office Administrator will be part of a growing, innovative team. The successful candidate needs to have an entrepreneurial spirit and the persistence to succeed in a fast paced start-up organization. The team is small, so the work will be varied and hands-on and the team are keen to share their knowledge with you and help you learn and contribute.
The Job Responsibilities:
Facilities:
- Schedule and supervise maintenance repair work and assist with checking installation and servicing building equipment
- Maintain ongoing communication with contractors, clients, and team
- Collecting completed paperwork and processing invoices.
- Liaise with facility management vendors, including cleaning, catering and security services
- Manage office layout planning and office moves and/or additions, and with managing and maintaining IT infrastructure, in unison with Senior Management.
Office Administration:
- Coordination of group meetings (scheduling, preparation and follow-up)
- Office and administrative support (maintenance of supplies, arranging of shipments, etc) ensuring the office is operating smoothly
- Coordination and support of workplace safety activities
- Calendar and internal company event support
- Support with P2P payment processes
- HR systems – support the administration of the HR database
- Partner with HR to develop office policies and procedures, and ensure they are implemented appropriately
- On- and off-boarding of team members (Software access, physical access and equipment)
- Support in coordinating Travel arrangements
- Perform receptionist duties: greet visitors; log visitors in our access logbook
- Receive and sort incoming mail and deliveries, and manage outgoing mail
- Coordinate with IT department on all office equipment
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
Education and requirements:
- Leaving certificate and prior experience in an office based role a must
- Good written and verbal communication skills in English
- Computer literacy and knowledge of standard software packages (Outlook, PowerPoint, Word, Excel)
- Experience in working within a team environment
- Ability to work to tight deadlines
- Strong organizational skills
- Ability to work and remain friendly in a fast-paced environment
If you are interested in this role please contact Louisa Poinboeuf at louisa@sigmar.ie
Sigmar Recruitment will always handle your details in confidence and will never forward your details to a Third Party without your prior permission.
